Project Coordinator: responsibilities, education, skills and career path

Supports project managers with planning, reporting, logistics and documentation.

Entry

Entry Level

Coding

No coding

Key skills

Project coordinationDocumentationOffice toolsPlanning & scheduling

Common progression

Explore career path Compare careers

Career overview

The Project Coordinator is the organisational backbone of a project or programme: schedules, status reports, meeting minutes, risk logs, action tracking and vendor coordination. They keep the project manager free to focus on stakeholders and decisions. It is a strong entry point into project management, leading to junior then full project management roles.

Main responsibilities

Coordinate project activities and reporting
Build and follow the project plan and milestones
Keep technical documentation up to date
Align stakeholders and report progress
Run steering committees and project rituals
Document every action in the ticketing tool
Coordinate with software vendors and third parties
Prioritise work and manage competing demands
Write and maintain knowledge base articles
Escalate complex cases to the relevant technical team

Technical skills

Project coordination80%

Planning & scheduling75%

Reporting75%

Documentation80%

ITIL basics50%

Stakeholder communication65%

Risk log management60%

Office tools80%

Technologies

JiraConfluenceMS ProjectExcelPower BIServiceNowTeamsSlackMiroNotionSharePointPowerPoint PlannerTrelloAzure DevOpsGoogle Workspace

Education level

Education requirements vary depending on the company, country and experience. Professional experience, certifications and technical skills can sometimes compensate for formal education.

High School / Bac

Less common

Bac+2 (2-year degree)

Common entry point

Bac+3 (Bachelor)

Common entry point

Bac+5 (Master / Engineering)

Common entry point